DATA AND RECORDS MANAGEMENT SUPPORT

National Records Management, located in Des Moines, Iowa, is a part of the Lint Companies, an organization with nearly 60 years of business experience. This experience gives us managerial know-how and financial stability few other companies can match. This relationship gives us the ability to handle our clients' needs in their risk management, contingency planning, and disaster recovery processes. Our strengths become apparent when you look at our facility, combined with the transportation resources of Lint Van Lines. This partnership produces one of the strongest data and records management support systems available. 

We are a part of the following associations:

ARMA International Logo
PRISM International
Iowa Contingency Planners
PCI Compliance Guide

Authorization

Our clients can designate individuals to access their records. You will be assigned an access code level, which is designated by the access privileges that you are given. Upon arrival, all access codes are checked and photo IDs are required to gain access into our record center. All visitors will be required to sign in and out while accessing materials. Visitors will also be escorted and not left unattended as all records are confidential and kept in a secure space. Only people who are listed on the Authorization form with the proper access codes will be allowed to view your company's material.


Climate-controlled viewing rooms are also available with a phone, fax, and copier for use.

Security

There are many methods of security that we use to protect your documents and data.

  • DETECTION

    Our facility is fully alarmed for fire, smoke, water, and intrusion with 24-hour security company surveillance. The central alarm system is equipped to monitor all windows and doors for protection. Motion and glass breakage detectors are located in both the office and the warehouse areas. Closed circuit cameras record any activity through all building exits.

  • FIRE SUSPENSION

    Our record center is equipped with a sprinkler system that will activate only in the area in which a problem has occurred. Our climate controlled vault meets the national ANSI standards and is equipped with a Halon 1301 fire suspension system to ensure the maximum protection of your vital records.

  • ACCESS

    Only authorized personnel with proper identification are allowed entry into the facility. Should warehouse entry be needed, a National Records Management escort is present at all times. Visitors are required to present identification and sign in/out. All access is checked against a prepared Authorization for Access Form. Security code levels are designed to control your employee's access to vital information.

  • CONFIDENTIALITY

    Our employees are bonded and required to sign non-disclosure agreements. The delivery drivers are uniformed and trained in the handling of both hard copy and magnetic media.

  • CONTROLLED DELIVERY VANS

    Our well-maintained vehicles are on a preventative maintenance schedule to ensure safety and continued service. The vehicles are equipped with temperature and security controls. Automatic locking systems ensure that our delivery vans are locked at all times. 

Protecting Our Facility

Our vault room has a Fenwal Halon 1301 fire suppression system and a Sennet model 2000 analog intelligence control system. With their intricate design and optimum performance, both systems work to perform three times better than the standard of other facilities. We also have photoelectric and ionization sensors that are monitored 24/7 by our central alarm company. Our systems are inspected and tested in accordance with the NFPA 12A on a regular basis.

Halon — Des Moines, IA — National Records Management